Job Introduction
Gleeson Homes Human Resources is a central, fast paced department supporting the valued talent, knowledge, and skills across the company – covering three divisions: North East, North West and Yorkshire & Midlands.
The purpose of this role is to provide effective, professional, and efficient central HR assistance to the HR Operations Manager and the HR Business Partners who are the key contacts for each of the divisions. The HR department at Gleeson provides a crucial support to every people-related decision made through the entirety of the employment journey. Therefore, all processes and practices actioned within the team are followed and implemented accurately and in agreed time scales.
Role Responsibility
Starters/Changes/Leaver
- Support HR BP’s with the processing of new starters including:
- Issuing Employment Contracts
- Issuing new starter documents
- Inputting new starters onto the HR System
- Completing administration tasks for processing new starter documents
- Hosting HR Inductions which are conducted on the first day of employment for new starters
- Administering probation periods – reminders to line managers and confirmation of employment paperwork
- Completing standard variation to Terms and Conditions of Employment
- Processing straight forward resignation leavers:
- Confirming acceptance in writing
- Liaising with Payroll to ensure leaver is processed and final payments confirmed
- Conducting leaver exit interviews on behalf on HR BP’s
Absence Management
- Assisting HRBP with short term absence management including:
- Recording absence on HR system
- Liaising with line manager for absence updates
- Ensuring absence reporting procedures are followed
- Updating and issuing return to work forms
- Updating HR Dashboard with relevant absence information
Employee Benefits
- Providing standard advice for employee enquiries referring to employee benefits:
- Providing Private Healthcare information
- Preparing and issuing eye test/glasses vouchers
- Providing pension paperwork
- Administration support to the annual holiday buying/selling scheme
- Administering any key queries or processes centrally for employee benefits
Employee Relations
- A basic understanding of investigation skills and disciplinary hearing would be desirable but not mandatory – would be beneficial for as and when the HR BP’s may require support with administrating case work
General Administration Duties
- Preparing general company communication to update on the HR System/Intranet
- Provide general administrative support to the team
- Basic data reporting
- Administration of the HR System – including:
- Setting up new starters
- Changes to records
- Holiday/absence management
- Communication/announcements
- Any other system administration needs
The Ideal Candidate
- Passionate about people and how HR can add value to the employee journey
- Collaborative, willing to working closely and flexibly to support the HR Function
- 1-2 years’ experience in a generalist HR Assistant/Administrator role (essential)
- Strong communication and interpersonal skills with people at all levels in the business
- Excellent administrative and organisational skills
- Excellent use of IT software including Word, Excel, PowerPoint, Outlook and Microsoft Teams
- Ability to work accurately and efficiently
- Ability to adapt to change quickly and effectively
Package Description
- Generous holiday entitlement of 26 days per annum + bank holidays
- Choice of company car or car allowance
- Discretionary Bonus Scheme
- Holiday Buy Back Scheme
- Company Pension Scheme
- Private Medical Insurance Scheme
- Healthshield membership
- Life Assurance Scheme
- Share Purchase Plan
Why Gleeson?
