Personal Assistant to Directors

Job Introduction

Gleeson have an exciting new vacancy for an experienced Personal Assistant to assist the Divisional Managing Director and Senior Management teams in our Yorkshire and The Midlands Division to ensure the smooth running of the offices on a day-to-day basis.

This is an exciting opportunity as this role will support in the setting up of new regional offices within the division so we are looking for someone with a hands on approach and a proactive attitude to help us in this endeavour.

Role Responsibility

• Provide administrative support to the Divisional Managing Director and Senior Management teams
• Organise and maintain Divisional Managing Director’s diary
• Typing, compiling, and preparing reports, presentations and all other correspondence
• Responsible for scheduling/coordinating meetings
• Monitor/manage emails on behalf of the Divisional Managing Director
• Maintain Outlook contact information for the Divisional Managing Director
• Booking and arranging travel and accommodation for the Divisional Managing Director and Senior Management teams
• Collate stats for weekly and monthly marketing reports, to be distributed to Divisional Marketing Business Partner
• Ensure that all homes are correctly uploaded on to the Gleeson website and pushed through to property portals including any current offers and T&Cs
• Produce marketing e shots in line with the weekly requirements of the Division
• Update and monitor CRM system ensuring that all new leads are added to Mailchimp and that unsubscribed contacts are removed from Coins to reduce the risk of GDPR breaches
• Update social media planner with weekly focus plots and developments
• Website audits, one development per week ensuring all postcodes, telephone numbers etc. are correct and up to date
• Supporting the marketing function where required on campaigns, i.e., ensuring purchasers receive the incentives they qualify for upon exchange/legal completion Organising events and conferences where necessary
• Assist with general office management
• Greeting, directing and dealing with visitors for the Senior team
• Arranging refreshments and lunches for internal and external meetings
• Ensure notice boards are up to date with relevant information
• Assist with incoming calls, particularly when the receptionist is away from her desk

This list is not exhaustive, and duties may vary.

The Ideal Candidate

• Discretion and trustworthiness; often party to confidential information
• Previous experience working as a Personal Assistant (essential)
• Flexibility and adaptability
• Good oral and written communication skills
• Strong organisational skills and ability to multitask
• Ability to be proactive and take the initiative
• Team player
• Excellent skills in all Microsoft packages. Excel, Word& Power point

Package Description

• Generous holiday entitlement of 26 days per annum + bank holidays
• Discretionary Bonus Scheme 
• Holiday Buy Back Scheme
• Company Pension Scheme
• Private Medical Insurance Scheme
• Healthshield membership
• Life Assurance Scheme
• The opportunity to join our Share Purchase Plan upon completion of a year working with Gleeson

Why Gleeson?

Gleeson is the best housebuilder in the UK, we are changing lives by building affordable, high quality homes where they are needed for the people who need them the most. At £130k our average selling price is half that of other housebuilders and this is what sets Gleeson out from the rest. We achieve this by working collaboratively, employing passionate individuals and are respectful to all our employees, customers and subcontractors.  

Gleeson is a listed PLC valued at over £0.5 billion with a share price growing 14% pa over the last five years and is the most highly rated housebuilder on the stock market. Gleeson is a highly profitable business with ambitious growth plans and is poised to continue growing at a rapid pace. Dynamically led by the strongest management team in the sector Gleeson are delivering high margins, higher growth and have the cash resources to continue growing. To support this growth we are looking for ambitious, results driven individuals with a desire for progression to join our ever expanding team.

As an employee of Gleeson you will not just be an employee but a member of the Gleeson family, a collaborative team that treats each other with respect. Here at Gleeson we are passionate about developing and supporting our employees to work to the best of their potential and encourage progression from within.

Gleeson Homes