Job Introduction
At Gleeson Homes, our relationship with each of our suppliers is important to us. We aim to pay our suppliers promptly and efficiently. We are also on an ambitious growth journey, and we continue to look for ways to improve our processes to support that growth. The successful candidate will therefore need to be both a key point of co-ordination to ensure coverage of the purchase ledger, assisting in the day to day management of the department, and also play an active role in system and process development and change management. This will involve working closely with the AP Manger and sub-contract ledger supervisor, along with the wider business.
Key Responsibilities
- Oversee day‑to‑day AP operations, including invoice processing, 2/3‑way matching, approvals, and payment runs.
- Distribute workload, support and develop team members, and act as first point of escalation.
- Maintain accurate ledgers, complete supplier statement reconciliations, and support month‑end processes.
- Ensure compliance with AP policies, VAT rules, controls, and approval limits.
- Maintain supplier master data and oversee audit and documentation requests.
- Supportthe AP Manager during the implementation of the automated invoice solution:
- Act as AP super user for testing, training, and go‑live activities.
- Assist with process mapping, exception handling, and user queries.
- Help monitor and improve post‑go‑live performance.
Experience and Skills
- Previous experience in Accounts Payable with supervisory or team lead responsibilities.
- Strong knowledge of purchase‑to‑pay processes and AP controls.
- Good systems experience, ideally including workflow or automated AP tools.
- Strong Excel and reconciliation skills.
- Excellent communication, organisation, and problem‑solving abilities.
- Knowledge of the COINS Accounting System would be ideal but not essential as full training will be given.
Benefits
- Generous holiday entitlement of 26 days per annum + bank holidays
- Discretionary Bonus Scheme
- Holiday Buy Back Scheme
- Company Pension Scheme
- Private Medical Insurance Scheme
- Healthshield membership
- Life Assurance Scheme
- Share Purchase Plan