Receptionist/Office Administrator

Job Introduction

Gleeson Homes have an exciting opportunity for an experienced receptionist to join our fast-paced Area Office team providing key administrative support and being the face of the business for any visitors.

Role Responsibility

• Answering telephone calls, transferring, diverting and forwarding messages
• Greeting and directing visitors
• Managing meeting room bookings
• Arranging refreshments and lunches for internal and external meetings, training courses, etc.
• Signing for deliveries and forwarding to the correct department
• Administering of all incoming and outgoing post to specific departments
• Typing of letters, memos and any other relevant documents
• Setting up of standard documents on the computer
• Monitor and update systems and regional documents
• Maintain filing systems
• Maintaining stationary requirements and refreshment facilities for staff members
• Provide administrative support to other departments as and when required
• Preparation of Land Reports
• Preparation of monthly board reports by the scheduled deadline
• Maintaining existing reports day to day on behalf of the Operations Director & Managing Director
• Coordinating the Operations Directors diary
• Assisting & directing customers in line with procedures regarding customer care items
• Preparing & submitting weekly Build & Sales release requests within a timely manner to meet the specified deadlines.
• Submitting NHBC registrations via the online portal to ensure plot registration runs efficiently.
• Taking minutes as and when required

This list is not exhaustive and duties may vary.

The Ideal Candidate

• Experience working as a receptionist in a professional working environment
• Used to working in a fast-paced office environment
• Administrative experience essential
• Organisational skills
• Well presented with excellent communication skills
• Strong IT skills and a good knowledge of Word & Excel

Package Description

• Generous holiday entitlement of 26 days per annum + bank holidays
• Discretionary Bonus Scheme 
• Holiday Buy Back Scheme
• Company Pension Scheme
• Private Medical Insurance Scheme
• Healthshield membership
• Life Assurance Scheme
• The opportunity to join our Share Purchase Plan upon completion of a year working with Gleesons

Gleeson Homes