Job Introduction
Job Introduction:
This role is to provide the Group Technical Department with administrative support including developing and implementing document control systems and Standard Operating Procedures. A varied role consisting of administration, communication and organisation of all documentation for the group technical team.
Main Responsibilities:
- Assist the Group Technical Department in developing and implementing document control systems
- Document Control - Drawing and Project Information management ensuring Divisional teams have up to date project information via document control trackers
- Maintain Standard House types and Details files under supervision.
- Ensure all design information is issued to the relevant stakeholders.
- Maintain records of Type approval with NHBC, LABC and SBD.
- Liaise with internal departments, consultants, suppliers, and subcontractors as required.
- Develop awareness of group procedure and implement.
- Maintain Consultant Schedule / Pre-Qual documentation.
- Coordinate & report R&S bond levels, BT & infrastructure rebates
- Printing and collation of contract documents.
- Assist Group Technical Director & Design Manger in day-to-day project administration tasks as required
- Data entry and uploads into our in-house project management system
- Attendance at team meetings and taking meeting minutes
- Maintaining development records for apprentices
- Manage the flow of drawings, documentation, and data within the organisation
The Ideal Candidate:
- The role requires a reasonable technical knowledge base. Ideally from a technical design / housebuilding background – although training / development will be provided
- Possess good communication skills as effective collaboration is required across the business
- Previous experience in administration or document control for a Main Contractor / Housebuilder (preferred but not essential)
- Previous experience using project management software (preferred but not essential)
- Enthusiastic and self-motivated individual
- Ability to perform data entry tasks quickly and accurately
- Experience of working with various file types including MS Office and excel, outlook
Benefits:
- Generous holiday entitlement of 26 days per annum + bank holidays
- Discretionary Bonus Scheme
- Holiday Buy Back Scheme
- Company Pension Scheme
- Private Medical Insurance Scheme
- Healthshield membership
- Life Assurance Scheme
- Share Purchase Plan
- Highstreet/ Store Discounts